Present:
Chin Guan
Siew Kuang
Kay Khine Win
Lisa
Wan Ting
Serene
Adrian
Mike
Ain
Liz
Yong Yan
Li Jun
June
Absent:
June
Kyaw
Darren
Ei Kyaing Soe
Leong Hwee
1 Commencement of meeting
The meeting was commenced by Siew Kuang at 1950 hrs.
2 Announcements
2.1 The respective ICs for each local project are to archive on the Project Smile blog.
2.2 All members are required to bring their passport, 3 IC photos with (preferable with white background); and completed forms for Visa application next meeting, 12 Nov 2009.
2.3 All members are required to transfer $600, together with the estimated expenditure, to Wan Ting and send her an sms notice after they have done so.
2.4 For members who will be extending their stay in Myanmar (be it earlier or later), need to transfer extra money, for food, accommodation and travelling (preferrale $250 for 5 days).
2.5 Members who have not gone for the medical checkup are reminded to do so. Medical Clearance forms are to be passed to Kay.
3 Details on Myanmar Visa Application Form
· The requirements for Visa applications are briefed by Chin Guan. Members can visit the Myanmar Embassy Singapore website ( http://www.mesingapore.org.sg/visa.htm ) to download the two documents, 1) Application form for tourist visa and 2) Report of Arrival for the Tourist Visa type (a): $35.
· Three copies of each form are to be filled in and signed by the application before submitting to Siew Kuan next meeting, 12 Nov 2009. In the application forms, for fields requiring the “full address in Myanmar”, members can simply fill in “hotel”.
· All other relevant documents (stated in the Embassy website) required for the Tourist Visa should also be submitted next meeting.
· Cover letter for the application will be drafted by Siew Kuang and Chin Guan.
4 Itinerary Briefing
Refer to “Project_SMILE_2009_Itinerary_Version_1.docx” under nieprojectsmile@gmail.com
5 Allocation of Working Groups in Myanmar
• After arriving in Kayin Chung Village, the team members will take on different roles according to the working groups assigned. There are 3 working groups, namely 1)Special Events, 2)Outreach and 3)Workshop.
• The role of Treasure, Welfare, Logistic and Program committee will remain the same, on top of the duties in working group; whereas Fund raising and Local Project Committee will change their role according to the working group assigned.
• The tasks/responsibilities and members of each working group are as follows:
o Special Events
– Sports enrichment
– Sports day
– Learning festival
– Farewell ceremony
– Science
– Grade 1,2
– Members: Kay, LiJun, Lisa, Ain, Wan Ting, Chin Guan
o Workshop
– Grade 3,4,5,6,7,8, 9, 11a,b
– Teacher’s sharing
– Resource banks
– Art enrichment
– Members: Kyaw Wunna, Kyaw Swar Oo, Liz, Siew Kuang, Yong Yan
o Outreach
– Library corner (refurnishing and building up resources of the library )
– Village Library
– Reading corner
– Hospital (to buy and donate medicines to the hospital)
– Other village
– Members: Ei Kyaing Mike, Adrian, Serene, Darren, Leong Hwee
• Teachers in Myanmar will be invited to join our team in the working groups, so that sharing can take place. Teacher sharing sessions will also include workshops on how to make Big books by the teachers.
• Special enrichment classes to be conducted for the respective levels of students includes: games/songs, Phonics, Nursery, Picture story, Art, Postcard Workshop, Drama (EL speaking), Science/Dialogue, Inspiration.
6 Update by Ain on the Sports Equipments
These equipments will be useful for the sports day, in activities such as Telematch, chair games, soccer, etc.
7 Update by Treasure on Donation Drive
Wan Ting reported that the Donations/Funds collected was $3367.50 (updated till 05 Nov).
8 End of meeting
Meeting ended at 2220 hrs.
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